Privacy Policy

Last updated: 25 September 2025

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service. It explains Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Company (referred to as either 'the Company', 'We', 'Us' or 'Our' in this Agreement) refers to PeptiMatrix Limited, Biodiscovery Institute, Nottingham, NG7 2RD.

Service refers to the Website, accessible from https://www.peptimatrix.com

Cookies are small files placed on Your Device that contain details of Your browsing history and are used for various tracking purposes.

Personal Data means any information relating to an identified or identifiable individual.

Service Provider means any natural or legal person who processes the data on behalf of the Company, including third-party companies that provide analytics, marketing, or communications tools.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with personally identifiable information, such as:
- Email address
- First and last name
- Phone number
- Address, City, Postal Code, Country

Usage Data

Usage Data is collected automatically when using the Service. It may include Your IP address, browser type and version, the pages You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and diagnostic data.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies (such as web beacons and tags) to track activity on Our Service. Cookies help Us to:
- Provide essential website functions
- Analyse website usage
- Improve our communications and marketing effectiveness

Cookies can be 'Session' (deleted when You close Your browser) or 'Persistent' (stored until they expire or You delete them).

Cookie Categories

- Essential Cookies: Required for the Website to function.
- Analytics Cookies: Used by Google Analytics to collect information about how visitors use our Website. These Cookies collect information in a way that does not directly identify anyone and may transfer data outside the UK/EU. Learn more at Google Privacy Policy (https://policies.google.com/privacy). You can opt out via the Google Analytics opt-out browser add-on (https://tools.google.com/dlpage/gaoptout).
- Marketing Cookies: Used by HubSpot to track visitor behaviour on our Website and email engagement. This helps us provide relevant communications. For details see HubSpot’s Privacy Policy (https://legal.hubspot.com/privacy-policy).

You can manage your Cookie preferences at any time through our Cookie Consent Banner. Non-essential Cookies (analytics and marketing) will only be set if you provide consent.

Use of Your Personal Data

We may use Personal Data to:
- Provide and maintain our Service
- Monitor usage of the Service (analytics)
- Manage Your Account
- Contact You for updates, support, or marketing (if consented)
- Provide relevant offers, services, or events
- Analyse trends, improve our Service, and measure campaign effectiveness

We may share data with:
- Service Providers: including Google Analytics and HubSpot, for analytics and marketing.
- Business partners and affiliates: as required to deliver our Service.
- Public authorities: when required by law.

Retention of Your Personal Data

We will retain Your Personal Data only for as long as necessary for the purposes set out in this Policy. Usage Data is generally retained for a shorter period unless it is required for security, functionality, or legal obligations.

Transfer of Your Personal Data

Your information may be transferred to, and maintained on, servers located outside the UK or EU. We ensure that adequate safeguards are in place when transferring personal data internationally.

Your Rights

You have the right to:
- Access, correct, or delete Your Personal Data
- Withdraw consent for marketing communications
- Withdraw consent for non-essential Cookies (through our Cookie Consent Banner)
- Request that we stop processing Your data, subject to legal requirements

Security of Your Personal Data

We use commercially acceptable means to protect Your Personal Data, but no method of transmission or storage is 100% secure.

Children's Privacy

Our Service is not directed to anyone under the age of 13, and we do not knowingly collect personal data from children.

Links to Other Websites

Our Service may contain links to third-party websites. We are not responsible for their privacy practices and encourage You to review their policies.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with the revised 'Last updated' date.

If You have any questions, You can contact us:
- By email: info@peptimatrix.com
- Via our website: https://www.peptimatrix.com/privacy